24 Best Kanban Tools & Software of 2021

Start your search here for project management software with the best Kanban tools. Our software reviews are written by experts who have spent 357 hours researching and analyzing every little detail about the top Kanban tools on the market. Compare Kanban features, facts and figures to find the right fit for your business.

What is Kanban Software?

The Kanban board is a visual dashboard that displays all tasks within a project. The tasks are represented by cards, which are organized in columns. The columns represent the different stages of a project and are usually labeled “To Do”, “In Progress” and “Done”. The project progresses as cards move from one column to another. 

Though there are default workflow stages within a Kanban board, they can be customized and edited according to a team’s work routine. Modern Kanban systems often have additional columns that specify the progress of tasks more accurately, such as “Code Review” or “Editing”. The simplicity of Kanban makes it easy for anyone to spot bottlenecks that could slow down the project’s due date. 

Kanban promotes visibility and real-time tracking, which keeps team members in the loop. Teams. The Kanban board has been adapted for various uses, from product roadmap to content planning.

Features of Kanban Software

Component Function
Kanban board A Kanban board can be divided into columns which gives a clear overview of the project. The columns can be customized to suit the needs of a team.
Cards Cards hold work items and can be created whenever a new work item arises. 
Sub-tasks Bigger tasks can be broken down into sub-tasks which are smaller work items that need to be done in order to complete the entire task. 
Filter A board can be filtered by a label, user, color, or due date. 
Documents and file attachments Presentations, spreadsheets, and documents can be attached to tasks. These files can be uploaded directly from a computer or external applications such as Google Drive, Dropbox, and Box.

While every Kanban board can be set up differently, it usually incorporates these key components. Other components might include recurring tasks, swimlanes, and completed tasks by date. 

Advantages of Kanban Software

Kanban software is easy to use and helps projects stay on track. It can be used in different types of environments, from construction to Agile software development and marketing. Other advantages are: 

  • Easy to keep track of resources
  • Suitable for individuals and teams whether they work remotely or in a physical office.
  • Increases team collaboration and communication as it keeps everyone on the same page. 
  • Designed to help maximize efficiency within teams
  • Prevents team members from feeling overwhelmed because the card system allows them to only take tasks (cards) based on their capacity.
  • If a Kanban board gets too long, it can be easily collapsed
  • The board constantly reflects an up-to-date status of the project

Today, many companies rely on Kanban boards to stay on top of their tasks and projects.